What is the Salary Slip Generator?
A salary slip (payslip) shows an employee what they earned in a month, what was deducted and what was paid into their bank account. Employees need payslips for loans, credit cards, visas and their next job, so even small businesses should issue one every month.
Fill in the month, the employee’s details and the salary components, and the generator does the maths: it reduces earnings for any unpaid (loss of pay) days, totals the earnings and deductions, and writes the net pay in words. Helpers fill in employee PF at 12% of Basic and ESI at 0.75%, or split a gross salary into Basic, HRA and special allowance.
Each month, open the last payslip from My documents and click New payslip: the employee and salary carry over, ready for the next month. Everything stays in this browser.
How to use it
- Enter your company name, address and logo.
- Choose the month and the number of days paid.
- Add the employee’s details: name, ID, designation, PAN, UAN and bank.
- Enter the earnings and deductions, or use the PF, ESI and gross-split helpers.
- Pick a template and download the payslip PDF.
Features
- Loss of pay. Earnings are reduced in proportion to unpaid days, with actual and earned columns.
- PF and ESI helpers. Employee PF at 12% of Basic (on up to ₹15,000) and ESI at 0.75% of gross up to ₹21,000.
- Split a gross salary. Turn a monthly gross into Basic, HRA and a balancing special allowance.
- Net pay in words. In rupees and paise, as written on Indian payslips.
- Next month in a click. New payslip keeps the employee and salary and moves to the next month.
- Three templates. Classic, Modern and Minimal, with your logo and colour.
Frequently asked questions
What should a salary slip include?
The company name and address; the month; the employee’s name, ID, designation and department; PAN, UAN or PF number and bank account; days paid; each earning (Basic, HRA, allowances) and deduction (PF, ESI, professional tax, TDS); gross pay, total deductions and net pay, ideally in words.
How is loss of pay calculated?
Each earning is multiplied by paid days ÷ days in the month. For example, with ₹30,000 monthly earnings and 2 unpaid days in a 30-day month, the employee earns ₹30,000 × 28 ÷ 30 = ₹28,000. Some companies use a fixed 26 or 30 days; type that into Days in month.
How much PF is deducted?
The employee contributes 12% of Basic (plus DA). Many employers calculate it on a wage ceiling of ₹15,000 a month, so the deduction is at most ₹1,800; others use the full Basic. The employer pays a matching contribution, which is not shown on the payslip as a deduction.
When does ESI apply?
ESI applies to employees earning ₹21,000 a month or less (gross) in establishments covered by the ESI Act. The employee pays 0.75% and the employer 3.25%.
Can I use this payslip for a loan application?
Banks accept payslips issued by your employer. Use this tool if you run payroll for your business; employees should ask their employer for official payslips. Making a payslip with false figures for a loan is fraud.
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